Executive Summary
Luft Food, a Pune-based company with 250+ employees spread across three distinct business verticals, faced significant challenges in managing their diverse workforce efficiently. With three separate HR managers handling different verticals independently, the company struggled with fragmented HR processes, manual reporting, and lack of centralized oversight. HRMS System
The implementation of BETs HRMS System – HREasy transformed their HR operations by providing a unified, web-based HRSM system that streamlined processes across all verticals while maintaining individual vertical management capabilities. The solution enabled centralized control for ownership while preserving operational autonomy for each HR manager, resulting in improved efficiency, automated processes, and enhanced strategic decision-making capabilities. HRMS System
Luft Food’s HR Challenges
1. Fragmented HR Management
- Three different HR managers operating in silos across business verticals
- Lack of standardized processes and procedures
- Inconsistent employee data management and reporting standards
- Difficulty in maintaining uniform policies across verticals HRMS System
2. Manual and Time-Intensive Processes
- Manual tracking and reporting creating administrative burden
- Time-consuming payroll calculations and statutory compliance
- Manual shift scheduling and management complications HRMS System
3. Limited Visibility and Control
- Ownership lacked consolidated view of HR metrics across verticals
- No centralized dashboard for strategic decision-making
- Difficulty in tracking employee performance and attendance patterns
- Challenges in generating comprehensive reports for management HRMS System
4. Attendance and Time Management Issues
- Inaccurate manual attendance recording
- Complex overtime calculations across different employee categories
- Difficulty in managing multiple shifts and compensatory offs
- Lack of real-time attendance monitoring capabilities
5. Compliance and Reporting Challenges
- Manual generation of statutory reports (PF, ESIC, PT, MLWF)
- Risk of errors in payroll processing and tax deductions
- Difficulty in maintaining accurate leave balances and encashments
- Complex loan and advance tracking across multiple employees HRMS System
From Struggle to Streamline – The BETs HRMS System
BETs HRMS System i.e. HREasy offered Luft Food a comprehensive, web-based HRMS system that addressed all their operational challenges while providing the flexibility needed for their multi-vertical structure. The solution included:
Unified Platform with Role-Based Access
- Single system managing all 250+ employees across three verticals
- Individual HR manager access for their respective verticals
- Centralized owner dashboard with complete visibility across all operations
- Secure, role-based permissions ensuring data integrity and confidentiality
Complete Automation
- Automated attendance tracking with biometric integration
- Streamlined leave management with approval workflows
- Automated payroll processing with statutory compliance
- Real-time reporting and analytics capabilities HRMS System
Mobile Integration
- HREasy Mobile App for employee self-service
- Real-time attendance marking and tracking
- Mobile-based leave applications and approvals
- Field employee tracking with GPS-enabled features
The All-in-One HR Solution: HREasy Modules Explained
1. Access Rights Management
- Multi-role definition for administrative control
- Granular permissions (View/Add/Edit/Delete) for different user levels
- Plant-wise HR activity management with central oversight
- Configurable rights assignment and withdrawal capabilities
2. Employee Management System
- Comprehensive employee database with detailed information
- Document attachment system for important employee records
- Employee tracking from recruitment to full & final settlement
- Location-wise, department-wise, and employee type-wise categorization
3. Attendance Management
- Biometric device integration (ESSL) for accurate time tracking
- Automatic late minutes calculation and half-day deductions
- Overtime calculation in both fixed and salary-wise formats
- Compensatory off tracking and management
- Multiple consolidated reports for verification
4. Leave Management
- Configurable leave types and structures
- Automated leave carry forward and encashment
- Hierarchical approval system with email notifications
- Individual and consolidated leave balance registers
- Comprehensive leave history tracking
5. Shift Management
- Flexible shift scheduling and management
- Multiple shift pattern support
- Automatic shift-based calculations
- Easy shift assignment and modification
6. Payroll Management
- Defined salary structures with various allowances and deductions
- IT/TDS deduction facility as per schedule
- Bonus and ex-gratia calculations
- Increment and arrears management
- Complete statutory compliance (PF, ESIC, PT, MLWF)
7. Loan and Advance Management
- Company loan management with interest calculations
- Automatic EMI deductions from salary
- Loan foreclosure and part payment facilities
- Multiple loan tracking with single deduction capability
8. Claims and Expense Management
- Tour-wise and claim type-wise expense tracking
- Two-stage approval process
- Cash or salary settlement options
- Comprehensive claim history and reporting
9. Reporting and Analytics
- Over 40+ reports across various modules
- Customized MIS reports in Excel, PDF, and graphical formats
- Real-time dashboard for strategic decision-making
- Statutory compliance reports
What Luft Food Gained with BETs HREasy
Operational Efficiency
- Automated Attendance Management: Eliminated manual attendance tracking, reducing errors by 95% and saving 15+ hours weekly for HR managers
- Streamlined Leave Processing: Reduced leave application processing time from 2-3 days to same-day approval with automated workflows
- Effortless Shift Management: Simplified complex shift scheduling across multiple verticals with automated calculations
Enhanced Accuracy
- Automatic Overtime Calculations: Both fixed and salary-wise OT calculations with 100% accuracy
- Error-Free Payroll Processing: Automated salary calculations eliminating manual errors and ensuring statutory compliance
- Precise Leave Balances: Real-time leave balance updates with automatic carry-forward and encashment calculations
Improved Control and Visibility
- Centralized Dashboard: Owner gained complete visibility across all three verticals while maintaining operational autonomy
- Real-Time Reporting: Instant access to critical HR metrics and performance indicators
- Strategic Decision Making: Data-driven insights enabling better resource allocation and policy decisions
Cost Reduction
- Reduced Administrative Overhead: Decreased manual work resulted in 40% reduction in HR administrative time
- Elimination of Paper-Based Processes: Significant cost savings through digital transformation
- Automated Loan Management: Reduced loan processing and tracking costs with automatic deductions
Employee Satisfaction
- Self-Service Mobile App: Employees gained 24/7 access to attendance, leave balances, and salary information
- Transparent Processes: Clear visibility into leave applications, claim status, and attendance records
- Faster Processing: Quick turnaround times for leave approvals and claim settlements
Compliance and Security
- Statutory Compliance: Automated generation of all required statutory reports (PF, ESIC, PT, MLWF)
- Data Security: Role-based access ensuring data integrity and confidentiality
- Audit Trail: Complete tracking of all HR transactions and modifications
Why Luft Food Chose BETs HREasy
1. Comprehensive Solution
BETs HRMS System – HREasy provided an all-in-one HRMS system covering every aspect from recruitment to full & final settlement, eliminating the need for multiple software solutions.
2. Scalability and Flexibility
The web-based HRMS system easily accommodated Luft Food’s multi-vertical structure while providing room for future growth and expansion.
3. Cost-Effective Implementation
- Complete data migration assistance eliminating fresh data entry requirements
- Quick implementation with minimal business disruption
- Excellent return on investment through process automation
4. Expert Support
- Dedicated implementation support and training
- Ongoing technical assistance and system updates
- Customization capabilities to meet specific business requirements
5. Mobile Integration
The HREasy mobile app provided additional value through:
- Employee self-service capabilities
- Real-time attendance tracking
- Field employee management with GPS tracking
- Instant notifications and approvals
6. Advanced Features
- Biometric integration for accurate time tracking
- 360-degree performance management system
- Training management with skill gap analysis
- Advanced reporting and analytics capabilities
Conclusion
The implementation of BETs HRMS System – HREasy at Luft Food represents a successful digital transformation that unified HR operations across three business verticals while maintaining operational flexibility. The solution effectively addressed all major challenges faced by the organization, from fragmented HR management to manual processes and compliance issues.
Key success factors include:
- Unified yet flexible approach allowing centralized control with decentralized operations
- Complete automation of time-intensive manual processes
- Enhanced visibility enabling data-driven decision making
- Improved employee experience through self-service capabilities
- Robust compliance framework ensuring statutory adherence
The results speak for themselves: 250+ employees now benefit from streamlined HR processes, three HR managers operate more efficiently with automated tools, and ownership enjoys complete visibility across all verticals through a single, comprehensive dashboard.
BETs HREasy is the best HRMS System has not only solved Luft Food’s immediate HR challenges but has also positioned the company for future growth by providing a scalable, flexible platform that can adapt to changing business needs. This case study demonstrates how the right HR technology solution can transform organizational efficiency while maintaining the human element that makes businesses successful.
The partnership between Luft Food and BETs HRMS System i.e HREasy has created a model for how multi-vertical organizations can achieve HR excellence through thoughtful technology implementation, proving that unified systems and distributed management can coexist effectively in today’s dynamic business environment.
